District Features detail

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District Features

Website Designer
 
ClubRunner's Content Management System has been geared around the way Rotary districts work. Separate sections for  news, events, club information, and programs make it easy for different members to participate in publishing updates to the website. Design and personalize your website to suit your unique style with the easiest and most intuitive designer yet! Best of all, there's no need to know a technical background to maintain your website! Though, if you are familiar with CSS, upload your own stylesheet to further fine-tune and customize your site.
  • Multiple themes, templates and layouts
  • Customizable banners and footers
  • Drop down navigation menus
  • Support for videos, images and flash media
  • Unlimited number of additional site pages
  • Downloadable documents such as PDF, Word and Excel
  • Integration with social media
Membership Database
 
Maintain a secure online database accessible by district officers, club executives and members alike. Allow each club to update their own information, while clubs using ClubRunner have their changes automatically reflect at the district level.
  • List executives and directors, committees and the district organization chart for current and future years
  • Generate custom online directories and reports
  • Report data changes automatically to Rotary International
  • Have clubs report attendance and generate club statistics charts
  • Search the directory for members based on classification, club or key contact information
  • Track member designations and awards for each member
Customized Reports and Directories
 
Build and customize your own reports or choose from one of the many built-in reports available to you. Design your own report by choosing the format, layout and data fields. This allows you to include only the most relevant information for your club executives, directors and officers. Not only can you build your own but you can run a variety of targeted reports capturing only the information you need. Additionally, export all reports into a format of your choice and save them for your records.
Built-in reports include:
  • eDirectory Report Builder
  • Club Dashboard
  • District Dashboard
  • Photo Organization Chart
  • Club Size/Growth Report
  • Years of Service Report
  • Age Distribution Report
  • Gender Distribution Report
  • Login Activity Report
Other built-in reports include: email status and traffic reports, missing email address reports, club attendance statistics report, member data, RI Integration sync and much more!
Email Message Center

ClubRunner's Email Message Center uses a sophisticated engine that ensures your emails are professional, reliable and reach all intended recipients using a centralized, up-to-date distribution list so you can communicate with active members or create your own custom groups to donors, sponsors, past alumni, etc. Distribute attachments with your message or easily link to files available on your website.

Custom Distribution Lists and Mail Merge Fields

We maintain a centralized, up-to-date list of all groups and email addresses which means you never will have to juggle names and email addresses, and if a member changes their email address, all lists would be updated automatically.

Further customize your emails with personalized greetings and key information by inserting mail merge tags. Send the same message regularly? Save it as a template and allow any authorized member to resend it with just a few clicks! Even schedule the time and date you want your message sent.
 
 
eBulletin

With a few simple steps, your stories and pictures are assembled automatically into a professional newsletter, which you can email, print or share electronically with district membership and contacts.

Choose from the various themes and layout options and simply add your articles using our easy-to-use editor. Integrated with your website's content, adding stories, events and announcements to your bulletin is as simple as selecting a checkbox.

Bulletin Threads and Archiving
 
Create separate groups and editions of your eBulletin, each tailored with their own design and content for your membership and other contacts. Archive your bulletins for safe-keeping.
 
Event Calendar and Planner

Create, email and publicize your events effortlessly! In fact adding an event to your calendar is just the beginning. A listing of all upcoming club and district events automatically appears on your website, linking back to the detailed event page, making event publicity simple.  Email your event invitations to all clubs using our built-in templates or easily create your own invitation.

Registerting Attendees Online

Club as well as non-club members can register online for your event or decline with a click of a button, and will automatically receive a confirmation email highlighting their choice right away. They can even register guests and include comments and can view a reminder of their upcoming events in their copy of the eBulletin.
 
Assistant Governor's Module
 
As part of the District Organization chart, this module gives AG's insight to all the activities for their designated clubs. AG's can view and edit their own clubs' executives, club information pages, create and manage their committees, access club growth reports, and use a tailored email message service to email members, executives and directors of their own clubs only, as well as District officers.
 
Photo Albums
 
Sharing photos is a great way to encourage fellowship and showcase your events and accomplishments to the world. Any member with authorization can post pictures to your website without requiring any technical or design skills.

We make it easy...
  • Create a series of albums, upload your photos in bulk or by simply dragging and dropping them to your website. We handle all technical aspects of image compression and resizing and publish your album in an online gallery, complete with captions and a slideshow option!
  • Easily link to any photo album anywhere on your site, whether it be stories, news, events or custom pages.
  • Upload images and flash files into your media library to reuse images in other places

Grants Management Module

Allow clubs in the district to apply online for Grants, and for Grant Committee members to login and review all active and archived Grants. The approval process includes a workflow that allows the District to either approve a grant, or request further information, with as much collaboration as needed. Documents and other files, budgets and payment breakdowns, as well as a District cash flow summary are all tracked. Information changes are logged, and an audit log allows the committee to see the lifecycle of a particular grant. The module allows for:
  • Document storage and archiving
  • Managing qualifications by club and member
  • Full tracking of expected expenses and income
  • Activity logs
  • Printer friendly application report
  • Customizable help screens
  • Financial summary and cash flow
  • and much more.
Read more about the Grants module by clicking here.
 
Committee Management

Have a dedicated section to organize and manage your committee lists and information. All members, chairs and secretaries can be identified and listed and even have their own directory listing. The District version of ClubRunner comes with the Enhanced Committees module, which allows you to:
  • Create and view all yearly and standing committees along with thier corresponding chairpersons
  • Generate a directory listing of all members within a specified committee by year
  • Run reports to see member participation history or members that are not part of any committee
  • Post documents and set their security levels to be visible by committee members only
  • Create and send targeted emails to committee and sub-committee members
  • Create multiple levels of sub-committees
Online Payment & eCommerce
 
Already integrated with the Dues & Billing Module and MyEventRunner™ for event registrations, this module has everything you need to process payments online from members and the public, including your own merchant account and integration with a gateway. You can choose when and where you wish to allow online payments, or just use the Virtual Terminal to process transactions manually. Prefer to get a card swiper for instant payments? Not a problem! All funds are deposited immediately into your bank account, and your reports on ClubRunner will automatically link payments with members and event registrations to see who paid how much right on ClubRunner, meaning you no longer have to spend hours consolidating with bank statements!
 
Security
 
Concerned with security of processing credit cards online? We made sure to comply with PCI standards to ensure that your transaction data is secure. All forms that handle credit card information and related confidential information are SSL encrypted and certified. We never store or retain your credit card information on any of our servers -- transactions are all performed in real time through our certified payment processors.
 
RI Integration

On November 1, 2010, ClubRunner became the first vendor to have integrated its databases with Rotary International and thus became the first software provider to offer this service.
 
We're proud to be leading the way with this revolutionary feature! The RI Integration feature not only syncs member data to Rotary International's database, but also syncs club information such as meeting place and time as well as club executive and officer changes - synchronizations that are only available through the ClubRunner platform! To view a full listing of all the types of synchronizations available within the RI Integration module offered by ClubRunner, please click here.
 
Featuring Compare & Synchronize

The Compare & Synchronize feature within this function will allow you to compare club member data information as it appears on ClubRunner with what is available in Rotary Internationals' Member Access, giving you the option to push member information directly from ClubRunner to Rotary International or pull information from Member Access to populate ClubRunner profiles for those members. Therefore, if you notice a member's profile was inconsistent between ClubRunner and RI, you can simply push or pull the specific field data between ClubRunner and RI. This will allow you to clean up any data that was inconsistent before integration was enabled.